Club Spending Approval Process

We highly encourage you to order any and all parts through our Part Order system. You can access part orders on the Member Area page.

All outside purchases (request for reimbursements) must be approved by all of Cabinet prior to your purchase. In order to obtain approval for a purchase, you must fill out the form below and provide all necessary info for Cabinet to approve your purchase.

Please note:

• The spending approval process is MANDATORY for all DVHS Robotics club members and parents.
• If your purchase was not approved, you will NOT be reimbursed. No exceptions.
• Your purchase must be approved by a majority of Cabinet and Mr. Lee.
  • If your purchase is under $75, the purchase must be approved by 9/15 Cabinet members, one of them being Mr. Lee
  • If your purchase is between $75 and $150, the purchase must be approved by all Cabinet members.
  • If your purchase is above $150, a representative from your team must come to a Cabinet meeting and discuss your purchase to obtain approval.​
• When your order has been approved, a Cabinet member will email you, stating that your items have been approved for purchase.
• When you have ordered and received all items, submit the following items to Yash Potdar in person to obtain a reimbursement:
  • Evidence of Approval (the email we send you)
  • Name of person to be reimbursed and their address
  • Original Receipts. NO COPIES. Prior to submitting, we will make one copy of the entire reimbursement and hand it back to you
  • Credit or Debit Card Statement (for purchases made online)